Org Changes

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Org Changes

Implementing org changes requires careful coordination between unit leadership and representatives of University business systems . The Organization Change Group is comprised of subject matter experts who facilitate this coordination - ensuring that university organizational changes are appropriate and timely.

MSU Orgs

An org change refers to any modification to a unit’s attributes or its hierarchical placement.

  • Creation of a new org/unit
  • Move an existing org/unit
  • Discontinue an existing org/unit
    • Update attributes of an existing org
    • Change org name
    • Change org manager

 

Delegated authorities from appropriate units should send an email to orgchng@msu.edu with information about the requested change. This email will begin the process. Please be sure to include the following:

  • Affected org code(s)
  • Approvals (if/when applicable)
  • Proposed timeline of changes
  • Once a request is submitted, you’ll receive information on next steps from the IR team.
  • Upon verification of the appropriate approvals, a meeting with impacted units and the Org Change Group is held. These meeting are held on Thursdays at 10am. The Org Change Group consists of business systems’ subject matter experts who guide the org change process.
  • Changes are recorded in the OOI Application and distributed to MSU’s business applications via controlled interfaces.

Academic org changes may require additional approval from University Leadership, Academic Governance and/or University Curriculum. If considering a change for an academic unit, please contact orgchng@msu.edu and the Office of Accreditation, Assessment, Curriculum, and Compliance.

Below is general information on the approval process for various types of non-academic/administrative org changes. Please note, approval requirements may vary depending on type of change, unit(s) involved and executive directive.

Request LevelRequired Approval Org Change
Level 1*Primary Fiscal/Budget Officer
  • Creation of additional U2s (when U2s already exist)
  • Deactivation of U2s (when other U2s will remain active)
  • U2 name change
  • Org manger changes
Level 2*MAU Leadership
  • Initial creation of U2s under a U1
  • Creation of U1s
  • Deactivation of remaining U2s
  • Deactivation of U1s
  • U1 name change
  • Move U1 to a different MAU (approval from both MAUs is required)
 Level 3University Leadership
  • Creation of MAU
  • MAU name change
  • Move MAU to a different VP
  • Deactivate MAU

*Org changes involving jointly-administered units require approval from each MAU

The Organization Planning Group meets regularly to assist units in planning and implementing all types of organizational change.This group also ensures that those changes are distributed to all MSU business systems. The Organization Change Group is comprised of subject matter experts from identified MSU business systems and applications. Org Change Group includes representatives from:

  • Office of the Controller
  • Human Resources, HRIT
  • Financial Planning and Budget (FPB)
  • Sponsored Programs Administration (SPA)
  • Institutional Research (IR)
  • MSU IT Campus Experience, Access Management
  • Treasury and Financial Management
  • University Advancement
  • Office of Accreditation, Assessment, Curriculum, and Compliance
  • Office of the Registrar