Org Changes | Institutional Research | Michigan State University

Org Changes

What are the different types of Org Changes?

An org change refers to any modification to a unit’s attributes or its hierarchical placement.

Creation of a new org/unit
Move an existing org/unit
Discontinue an existing org/unit
- Update attributes of an existing org
- Change org name
- Change org manager

How can my College/MAU initiate an Org Change?

Delegated authorities from appropriate units should send an email to orgchng@msu.edu with information about the requested change. This email will begin the process. Please be sure to include the following:

Affected org code(s)
Approvals (if/when applicable)
Proposed timeline of changes

What is the Org Change process?

Once a request is submitted, you’ll receive information on next steps from the IR team.
Upon verification of the appropriate approvals, a meeting with impacted units and the Org Change Group is held. These meeting are held on Thursdays at 10am. The Org Change Group consists of business systems’ subject matter experts who guide the org change process.
Changes are recorded in the OOI Application and distributed to MSU’s business applications via controlled interfaces.

How is the process different for academic org changes?

Academic org changes may require additional approval from University Leadership, Academic Governance and/or University Curriculum. If considering a change for an academic unit, please contact orgchng@msu.edu and the Office of Accreditation, Assessment, Curriculum, and Compliance.

Administrative Org Change Approvals

Below is general information on the approval process for various types of non-academic/administrative org changes. Please note, approval requirements may vary depending on type of change, unit(s) involved and executive directive.

Request Level	Required Approval	Org Change
Level 1*	Primary Fiscal/Budget Officer	Creation of additional U2s (when U2s already exist) Deactivation of U2s (when other U2s will remain active) U2 name change Org manger changes
Level 2*	MAU Leadership	Initial creation of U2s under a U1 Creation of U1s Deactivation of remaining U2s Deactivation of U1s U1 name change Move U1 to a different MAU (approval from both MAUs is required)
Level 3	University Leadership	Creation of MAU MAU name change Move MAU to a different VP Deactivate MAU

*Org changes involving jointly-administered units require approval from each MAU

What is the Organization Change Group?

The Organization Planning Group meets regularly to assist units in planning and implementing all types of organizational change.This group also ensures that those changes are distributed to all MSU business systems. The Organization Change Group is comprised of subject matter experts from identified MSU business systems and applications. Org Change Group includes representatives from:

Office of the Controller
Human Resources, HRIT
Financial Planning and Budget (FPB)
Sponsored Programs Administration (SPA)
Institutional Research (IR)
MSU IT Campus Experience, Access Management
Treasury and Financial Management
University Advancement
Office of Accreditation, Assessment, Curriculum, and Compliance
Office of the Registrar